Changes in process for the City Annual Calendar
UPDATE: ON NOV. 24/20, COUNCIL VOTED TO INCLUDE THIS COST REDUCTION IN THE 2021-2025 FIVE YEAR BUDGET
PROPOSED COST REDUCTION STRATEGY
The City’s Annual Calendar is created internally each year, with 34,000 copies being printed and distributed inside the newspaper every December. It is proposed that beginning with the 2022 calendar, instead of preprinting 34,000 copies and distributing them externally, the City could print the calendars on demand internally and make them available to Kamloops residents by order.
The creation of the City Annual Calendar is an annual, four-month project beginning late summer with a photo contest and the collection of key information for the following year. Citizens use the calendar for collection schedules, key dates, and information on the City’s recycling program.
Bringing the production and distribution of the annual City Calendar in-house will help the City meet its sustainability goals by matching the production quantity with the actual demand. It is currently unknown how many residents keep the calendar they receive and how many calendars are disposed of or recycled. This change will also save the City $25,000 in external costs (printing and distribution).
The City recognizes the impact this may have on those residents who rely on the content in the calendar. In an effort to minimize this impact, the City will produce a limited supply of the calendar in-house using the City’s print shop, which will then be available for residents upon request, via pickup, or by mail. Other residents will be able to access the calendar’s information with:
- garbage collection notifications from the Waste Wise Kamloops app (Available since 2017)
- garbage collection calendar online version and printed schedule that can be pinned to fridges, etc.
- event notices on the City website and on social media
- civic facility information - notices on website and social media
COST SAVINGS: UP TO $25,000
The annual calendar includes external hard costs of $25,000 for printing and distribution and soft costs of ~$10,000 for staff time for content collection, photo sourcing, design, editing, project management, etc. Moving the printing and distribution in-house will likely result in significant savings. Other municipalities that have moved to this model have monitored the numbers of calendar requests and have noted low demand.
- If this service reduction is adopted by Council, access to the annual calendar will change from availability in the newspaper every December to availability by ordering from the City directly. This change would start next year in December 2021